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Creating & Managing Meetings ​

How to Create a Meeting ​

Scheduling a Meeting ​

  1. Go to Home → Schedule for later.
  2. Add Meeting title.
  3. Choose date, time, and duration.
  4. Add Guests or a full department.
  5. Add Meeting Description (Optional).
  6. Meeting Settings
    1. Enable Waiting Room: Participants wait for host approval before joining.
    2. Mute on Entry: Participants join the meeting with their microphones muted.
    3. Allow Recording: Participants are allowed to record the meeting.
    4. Allow Chat: Participants can use the in-meeting chat feature.
    5. Allow Screen Share: Participants can share their screen during the meeting.
    6. Send Notifications: Sends email notifications to participants once the meeting is scheduled.

INFO

Only admins can enable meeting-level restrictions.

  1. Meeting Password (optional)
    1. Only participants with the password will be able to join the meeting
  2. Click save changes, and your Scheduled meetings will appear under Upcoming Meetings and in your calendar.

Quick Meeting ​

INFO

Quick meetings are available only in your personal Meet Space.

  1. Go to Home → Start Instantly
  2. Add a meeting title and description.
  3. Copy the meeting link and share it with participants, you can also share it via WhatsApp.
  4. Click Join Meeting to launch the meeting immediately.

TIP

Use "Quick Meeting" for fast standups or urgent remote syncs.

Adding Participants ​

  • Add by name or email.
  • Select one or multiple departments.
  • Use Invite Link for external guests.

Using Department for Meetings ​

To invite an entire team at once:

  1. On the "Add Guests" screen, open Departments.
  2. Select the department you want to invite.
  3. All members are automatically included.

Managing Meeting Invitations ​

Admins and moderators can:

  • Edit date, time, or participants.
  • Resend invitations to new or existing users.
  • Cancel upcoming sessions if needed.

Join a Meeting ​

You can join a meeting in several ways:

  • From the app: Go to Meetings → Upcoming → Join.
  • From a link: Click the meeting link in your email or chat.
  • From calendar: Join directly from lenks.ai calendar
  • By code: Enter the meeting code under Join with Code.

Manage Meeting Access ​

Keep your meetings secure:

  • Waiting room: Approve participants before entry.
  • Password protection: Add a meeting password.