Best Practices & Tips

Hosting Effective Meetings

• Start with a clear agenda
• Use AI summaries to capture key points and tasks
• Keep sessions focused and time-bound
• Share follow-up action items immediately

Managing Remote Teams

• Use departments to organize team roles
• Schedule recurring check-ins
• Rely on AI reports to track progress
• Use chat & reactions to keep discussions active

Using Breakout Rooms Strategically

• Pre-assign groups based on topic or role
• Give each room a clear task or deliverable
• Move between rooms to support discussion
• Collect insights from each group in the main room

Customizing Lenks.ai for Branding

• Upload your organization's logo and colors
• Keep your theme consistent across workspaces
• Use branded meeting links when sharing externally
• Update branding for campaigns or events when needed

Using Lenks.ai for Webinars / Client Demos

• Use departments or dedicated workspaces for client groups
• Start with a Quick Meeting link for fast access
• Share materials through screen sharing or whiteboard
• Enable recording for clients who need playback
• Use AI summaries to send automatic post-demo notes

Additional Recommended Best Practices

• Keep Calendar organized: name meetings clearly
• Use Meeting Code: for faster joining from mobile
• Enable notifications: for timely reminders
• Use polls: to increase engagement and collect insights
• Review analytics: to understand meeting activity over time
• Limit meeting size: for deep work sessions or decision-making